Internal Applications

Note: Making a change to this preference will have an immediate impact on internal applicants and the information they are required to provide. Please review the below options and relevant help topics before changing this preference. Contact our support group if you have any questions about this preference.

This preference controls the behavior of internal applications in your AppliTrack system. Review the help topic "Understanding Internal Postings - Flow Chart" for an overview of the different types of internal application available.

Possible settings for Internal Application

1) None (default)

Use this value If you do not wish to post jobs as being available to internal candidates. With this option, any internal candidate applying for a transfer or new position must either complete the standard AppliTrack application, or use an existing process outside of the AppliTrack system.

2) Simple

The Simple internal application allows you to post jobs for internal candidates and accept a basic "request for transfer" form. When this option is enabled, each job posting will be updated to include an "Internal" option - allowing you to specify who should apply for the posting (internal candidates only, any candidate, or any candidate after a specific date.) Each candidate completing the simple application will specify up to three vacancies of interest as well as some basic information about their current employment status. These applicants will then appear to AppliTrack users when browsing within the system. To review the simple internal application form, access the Example School District's internal application.

3) For Both Job IDs and Pools

Enabling this option allows you to fully customize the information gathered from your internal applicants. When For Both Job IDs and Pools is selected, every applicant will be required to indicate if they are a current employee of the district. If the candidate is an existing employee, he/she will have the ability to indicate their employment desires for individual vacancies (Job IDs) and also position pools (Pools). This option allows you the greatest amount of flexibility in the information you request from your applicants.

4) For Job IDs Only

As with the "For Both Job IDs and Pools" option, enabling the For Job IDs Only option allows you to create a dynamic application for your internal applicants. When the For Job IDs Only option is selected, internal applicants will be able to choose from only the available job postings when submitting his/her application.

5) For Job Pools Only

As with the "For Both Job IDs and Pools" and "For Job IDs Only" options, enabling the For Pools Only option allows you to create a dynamic application for your internal applicants. When the For Pools Only option is selected, internal applicants will be able to choose from only position pools when submitting his/her application. This option is most often used in districts where internal applicants do not choose one specific vacancy over another, rather, their application [for transfer] is placed in a general pool consideration amongst many possible open positions.

When the Internal Applications preference is set and saved as For Both Job IDs and Pools, For Job IDs Only, or For Job Pools Only, AppliTrack will present a new option for managing the pages which are associated with the internal version of the application as depicted in the below image.

The Manage External Application Pages and Manage Internal Application Pages functions are similar to the standard "Manage Application Pages". Whereas the "Manage Application Pages" tool allows control over the pages appearing in any online application as well as the finishing message for candidates, the Manage External Application Pages and Manage Internal Application Pages functions impact the external and internal applications respectively.

When the Internal Applications preference is set and saved as For Both Job IDs and Pools, For Job IDs Only, or For Job Pools Only, AppliTrack will also present options for assigning pages to categories, position types, and job postings which are associated with the internal version of the application.

Return to: Accessing Preferences